As more and more businesses and young professionals begin using cloud computing programs, the benefits have begun to grow — but so have the security risks and simple mistakes. If you’re getting ready to switch over your business to cloud services, make sure you avoid these three common mistakes:
- Allowing employees to store company data on cloud computing software that is beyond the access of the company’s IT department. The major issue that companies face here is that, if and when employees leave the company, there’s no telling how much sensitive data could be stored beyond the reach of the company. Although a Spiceworks research study recently found that about 31% of companies discourage employees from using unmonitored cloud computing technology, only about 4% of companies actually block these programs from company computers. By using unified cloud services — like over half of all companies do (or plan to do) — it’s possible to control data transfer without limiting accessibility.
- Using too many cloud services and losing track of passwords, payment information, and contracts.Consider this: a recent report by Netskope found that the average company today uses about 461 different cloud services at any given time, either directly or indirectly through employees’ computers. More significantly, this number is about nine to 10 times more than what the average IT department would estimate. Without a cloud service broker to negotiate problems and work out the small details, these separate clouds can become a tangled mess — not to mention the major security risks that could appear, too.
- Employing a large IT department and using cloud services. There’s a reason why IT and technology is the third-highest business sector that small- and medium-sized businesses plan to invest in, behind the marketing and sales sectors: investing in new technology is the best way to retain customers, but when a cloud computing service is used, the company’s IT department may no longer be necessary. In fact, about 84% of companies found that they saved money after switching to a cloud service, and a lot of this savings has come from downsizing an IT department. Maybe it will benefit your company to replace a big IT department with a cloud service provider — or maybe you can train your IT department to function more like cloud service brokers, in order to manage security issues and financial risks involved with cloud computing. Either way, cloud-based software is meant to be customizable for each business in order to save the most money.